Automate the setting of future dates to streamline the renewal process
With the Workflow Date Calculator, you have the ability to easily set future expiration dates that can automatically trigger the renewal process with your clients.
By following a few simple steps, you can efficiently harness the power of the Workflow Date Calculator within your workflow management system.
1. Expiration date property
Create a deal custom property named "Expiration Date". This custom property will serve as a designated field to input and track the expiration dates of deals.
2. Set up automation
Set up a workflow triggered by a closed-won deal with a known closing date.
By setting up this workflow, you can ensure that the expiration date for the deal is accurately calculated and that the renewal process is seamlessly initiated at the right time.
3. Calculate future date
Include the Workflow Date Calculator workflow action to automatically determine the expiration date based on the deal's closing date.
Choose the amount of time to add to the close date (e.g. 12 months). The calculated expiration date will now be automatically set based on your selected parameters.
4. Wait for it
Set a delay to end, for example, 30 days before the expiration date.
This allows ample time for your sales team to reach out to the client, discuss renewal options, and ensure a smooth transition for the continuation of services.
5. Start renewal process
Assign a task through the workflow for your sales representative to reach out to the client and kickstart the renewal process.
By setting this proactive reminder, you can effectively stay on top of upcoming renewals and prevent any last-minute rushes or potential lapses in client contracts.
6. Generate reporting
Monitor and track the expiration dates set through the Workflow Date Calculator to stay ahead of renewals and avoid any lapse in client contracts.
Utilize reporting tools within your workflow management system to keep a close eye on upcoming expirations and take proactive steps to initiate the renewal process in a timely manner.
7. Set up reminders
Consider setting up automated reminders or notifications within your workflow system to alert both your team and clients as expiration dates approach.
This can help ensure that renewals are handled promptly and efficiently, maintaining strong client relationships and preventing any potential disruptions in service.
By implementing these additional strategies alongside the Workflow Date Calculator, you can streamline your renewal process and effectively manage expiration dates within your workflow management system.
Stay organized, proactive, and on top of all client renewals for a smoother and more efficient workflow experience.